Overview

Coldbean is an email reply-management and sales-pipeline platform for outbound teams. Its unified master inbox brings Gmail, Outlook, and SMTP mailboxes into one threaded view and filters interested replies from bounces and auto-replies. Bean Score classifies replies by intent, such as meeting requests, pricing questions, objections, and referrals, then drafts a suggested response for a rep to review. Positive replies can create deals in DealFlow, where teams manage stages, values, close probability, and forecasts. Other current product areas include per-mailbox deliverability monitoring and pausing, team assignment and collision detection, and reply/pipeline analytics. Coldbean says it does not send cold-email campaigns or send messages on the user’s behalf; it manages replies alongside the team’s existing sending tools. The site currently describes Coldbean as a private beta with access rolling out by waitlist.

Key Features

Unified Master Inbox

Combines Gmail, Outlook, and SMTP mailboxes in one threaded inbox, with filters for interested replies, bounces, auto-responders, and out-of-office messages.

Bean Score reply intelligence

Scores inbound replies as Hot, Warm, or Decaf; detects meeting requests, pricing questions, objections, and referrals; and drafts suggested responses for a rep to review.

DealFlow pipeline

Creates deals from positive replies in a drag-and-drop pipeline with custom stages, deal values, close probability, and revenue forecasting.

Roast Rotation

Monitors per-mailbox deliverability, warmup status, and sending reputation, and can pause mailboxes identified as burnt.

Team Brew collaboration

Supports conversation assignment, internal notes, round-robin routing, and collision detection to help prevent duplicate replies.

Grind Analytics and CRM sync

Tracks reply rates, pipeline velocity, revenue per mailbox, and rep leaderboards, with exports and sync to HubSpot, Salesforce, and Pipedrive.

Pros & Strengths

✓

Centralized inbox management: The official site says it brings replies from multiple Gmail, Outlook, and SMTP mailboxes into one threaded view.

✓

Reply triage and suggested responses: Bean Score identifies several reply-intent categories and drafts a response while leaving the final send to the rep.

✓

Pipeline and mailbox operations together: DealFlow, mailbox health monitoring, team routing, analytics, and CRM sync are presented as parts of the same product.

Cons & Tradeoffs

⚠

Private beta: The official site says Coldbean is in private beta and access is rolling out in batches through a waitlist.

⚠

Full API reference not yet available: The documentation page says the full API reference will ship with general availability.

Known Limitations

• The vendor currently describes the product as a private beta with access rolling out in batches.

• The full API reference is stated to be planned for general availability.

• Coldbean manages replies but says it does not send outbound campaigns on the user’s behalf.

Pricing & Plans

Model: subscription

USD29 /month

The current pricing section lists Espresso at $29/month (10 mailboxes, 2 seats), Double Shot at $79/month (50 mailboxes, 10 seats), and Full Roast at $199/month (unlimited mailboxes and seats). All plans include a 14-day free trial with no credit card required. The page shows a monthly/annual selector and advertises 20% annual savings; only the monthly prices are verified here.

✓ Free Plan ✓ Free Trial

Pricing verified: 2026-09-29

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